Biometric time and attendance system for offices — shift management, leave tracking, payroll integration
SmartFace connects fingerprint and face recognition hardware to a software platform that handles shift scheduling, leave management, payroll integration, and access control — from a single dashboard. No third-party middleware. No disconnected tools. One system for organisations from 50 to 100,000 employees.
Trusted by 20,000+ organisations including Tata Steel, Bosch, L&T, ITC, and Royal Enfield.
Trusted by India’s leading enterprises
Why businesses lose thousands of hours to poor attendance management
1. The problem isn’t attendance. It’s disconnected systems. HR tracks time in one tool. Shifts live in a spreadsheet. Leave arrives by email. Payroll then runs on data that’s been copied and reconciled three times. Manual attendance tracking costs organisations 1–8% of total payroll in errors (SHRM), and 75% of companies using card or PIN systems lose money to buddy punching.
2. A biometric time and attendance system fixes it at the source. Every punch is tied to a fingerprint or a face. One employee cannot clock in for another. Attendance data becomes tamper-proof at the point of capture — not corrected later during an audit.
3. SmartFace connects the hardware to everything downstream. Shifts, leave, 50+ report formats, and payroll-ready APIs run on one platform. Push technology syncs every transaction from device to server in real time. No manual reconciliation. No compliance gaps.
Built for every stakeholder
Built for the teams that feel attendance pain most
SmartFace is purpose-built for the four departments that spend the most time dealing with attendance problems — and pay the highest price when those problems go unsolved.
HR managers
Automate attendance logs, generate detailed absence reports, manage leave through an employee self-service portal, and eliminate manual reconciliation every payroll cycle. A complete, audit-ready attendance record for every employee — without the overhead.
Operations managers
Monitor real-time attendance across all locations from a single dashboard. Assign and modify shifts instantly, track shift adherence, and receive alerts when critical team members are absent or late. Act before problems cascade, not after.
IT managers
Modular architecture with role-based access, encrypted data storage, and REST API integration with enterprise systems. Manage device health, push updates, and control user permissions from one centralised interface — no third-party middleware required.
Finance managers
Receive clean, verified attendance reports — paid hours, overtime, absences, deductions — formatted for direct payroll processing. SmartFace's payroll integration eliminates the back-and-forth between HR and finance that costs organisations weeks every cycle.
Platform capabilities
Key features of the SmartFace biometric time and attendance system
SmartFace is not a standalone time clock. It is a complete biometric attendance software platform — hardware, software, and analytics unified in one system.
Fingerprint and face recognition attendance
Both modalities supported on the same device. Every punch-in and punch-out is timestamped, geotagged (supported devices), and stored in a tamper-proof log. No cards to lose. No PINs to share. No buddy punching.
→ Browse face recognition machines and fingerprint machines
Multi-location attendance management
Unlimited departments, branches, and locations within a single instance. A parent-child organisation tree maps to any company structure — from one headquarters to a 50-site national operation. Data is never siloed, duplicated, or out of sync.
Employee self-service portal
Every employee gets their own login to view attendance history, apply for leave, check shift schedules, and download payslip-ready summaries. Organisations that deploy self-service portals report a 60% reduction in routine HR queries.
Live dashboard and device monitoring
Real-time status of every biometric device across every location. If a device goes offline, you get an instant alert — before employees start looking for alternatives. Monitor device health and trigger biometric template transfers without visiting the site.
Shift management for every work schedule
Day shifts, night shifts, rotating shifts, 24/7 operations, split shifts, and flexi-hour configurations — definable per employee, team, or department. Overtime and deviations are calculated automatically. No manual intervention from HR.
→ See shift management for manufacturing environments
Leave and absence management
Late entries, early exits, and absences are captured at the device and recorded without manual input. Custom holiday calendars per department or location. Leave applications flow through a defined approval chain — team lead to HR to final sign-off — and generate an audit-ready record.
50+ attendance report formats
Daily logs, weekly summaries, monthly overviews, overtime reports, absenteeism trend analysis, late-entry reports, and shift adherence reports. All exportable in Excel and PDF. Generable for individuals, teams, departments, or the entire organisation.
Payroll integration — attendance data straight to finance
Export complete attendance summaries — paid hours, overtime, absences, deductions — in Excel or PDF for any payroll platform. For platforms with API connectivity, SmartFace syncs data in real time. Compatible with SAP, Oracle, Zoho, greytHR, and custom HRMS.
→ Explore our cloud-based attendance system for distributed teams
Scalable architecture — 10 employees to 100,000
SmartFace scales from small offices to multi-site enterprises without changing platforms, migrating data, or retraining your team. Enrol an employee once on any device. Transfer their biometric template to any location instantly — no re-enrolment, no travel required.
On-premise and cloud deployment
Deploy SmartFace on your own servers for complete data sovereignty, or opt for cloud-hosted deployment for zero server maintenance. Hybrid models — some locations on-premise, others via cloud — are supported for enterprises with mixed infrastructure requirements.
Ready to see SmartFace in action?
Book a 20-minute walkthrough tailored to your organisation. No commitment. No credit card. A clear demonstration of how SmartFace fits your specific attendance workflow.
Or call us: +91 7550 670 670
The automated cycle
How the SmartFace biometric time and attendance system works
Four steps from biometric punch to payroll data — fully automated, no manual input required.
1
Employee authenticates at the biometric device
The employee places their finger on the fingerprint scanner or looks into the face recognition camera. SmartFace supports fingerprint, face recognition, RFID/smart card, QR code, and PIN authentication — multiple modes on the same device. Identification completes in under one second.
2
Attendance is recorded and synced in real time
The moment authentication succeeds, the punch is recorded with a timestamp, device ID, and location tag. Data syncs to the SmartFace server — on-premise or cloud — in real time. Every event is visible in the dashboard within seconds of it happening.
3
Software applies shift rules, leave logic, and overtime
SmartFace automatically matches each attendance record against the employee's assigned shift, leave balance, and holiday calendar. Late entries are flagged. Early exits are logged. Overtime is calculated. All without any manual input from HR.
4
Reports generated and payroll data exported
At the end of each day, week, or month, SmartFace generates 50+ attendance reports. Payroll-ready summaries export in Excel, PDF, or push directly to your HRMS or payroll platform via API. The full cycle — biometric punch to payroll data — is automatic.
Industry coverage
One biometric time and attendance system — built for every industry
SmartFace is deployed across industries with vastly different workforce structures, shift patterns, and compliance requirements. Same platform. Configuration adapts to each industry’s specific needs.
Corporate offices and MNCs
Multi-floor, multi-shift, multi-city. Role-based visibility, centralised reporting, and seamless HRMS integration for complex corporate environments.
Manufacturing and factory floors
Rugged devices for harsh environments. Three-shift rotation management. Contract labour tracking alongside permanent employees. Real-time headcount monitoring for safety compliance.
Hospitals and healthcare
Round-the-clock shift management for doctors, nurses, and support staff. Zone-based access control for restricted areas. Integration with hospital ERP for attendance-linked duty rosters.
Retail chains and showrooms
Centralised attendance tracking across dozens or hundreds of outlets. Store-level manager dashboards. Real-time visibility into staffing levels per location for operations and regional heads.
Schools and educational institutions
Classroom-level attendance for students and staff using handheld biometric devices. Real-time reporting to administrators and parents. Elimination of proxy attendance.
Gyms and fitness centres
Membership-linked biometric access control. Automatic entry/exit logging tied to subscription validity. No cards, no tokens — just a fingerprint or face scan at the door.
Compatible devices
Biometric time and attendance system for offices Devices from Fortunaimpex for all Industries
Hardware compatibility
Compatible biometric attendance machines
SmartFace works natively with Fortuna’s complete range of biometric devices — because both the software and hardware are designed, developed, and manufactured by the same company. Real-time data sync. Zero compatibility issues. Device health monitoring from within the software. Biometric template transfer across locations without re-enrolment.
VF2000
VF1000
VF500
MicroBEN Bio
iCON
IoTA XS
Smart Roll Call
TF43
Deployment options
SmartFace pricing and deployment
Priced to scale with your organisation. You pay based on the number of devices, locations, and modules deployed — no per-employee licensing that inflates cost as your workforce grows.
On-premise
All data stays within your own servers. Full data sovereignty. Ideal for enterprises with compliance or security requirements that mandate internal hosting.
Cloud-hosted
Zero server maintenance. Access from any browser, anywhere. Automatic updates. Ideal for organisations that want speed of deployment and no infrastructure overhead.
Response within 24 hours. No obligation
What every deployment includes
Hardware — biometric devices, controllers, and mounting
SmartFace software licence with all core modules
Dashboard setup and organisation structure configuration
Integration with your existing HRMS, ERP, or payroll platform
On-site installation, commissioning, and device registration
Admin and HR team training
Ongoing support and annual maintenance contract (AMC) options
Common questions
Frequently asked questions about biometric time and attendance systems
What is a biometric attendance system?
How does a biometric attendance system prevent buddy punching?
Can SmartFace manage attendance across multiple office locations?
Does SmartFace integrate with payroll and HRMS software?
What types of biometric authentication does SmartFace support?
Is SmartFace suitable for large enterprises with complex shift structures?
How is SmartFace different from other biometric attendance software?
What attendance reports does SmartFace generate?
How long does it take to set up SmartFace?
A single office — connecting devices, importing employee data, and configuring shift rules — is fully operational within one working day. Multi-location enterprise deployments are scoped based on the number of sites, integration requirements, and customisation needs. Fortuna’s implementation team provides end-to-end support including installation, configuration, data migration, and admin training.
Does SmartFace work with both on-premise and cloud deployment?
Get started
Request a free SmartFace demo
Our team will walk you through a live demonstration customised for your industry, workforce size, and specific requirements. No commitment. No pressure.
